This page shows a copy of our Society Constitution.
THE EAST OF SCOTLAND BEGONIA SOCIETY CONSTITUTION
The name shall be called THE EAST OF SCOTLAND BEGONIA SOCIETY .
The objects of the Society are to encourage, promote and improve the cultivation of Begonias in all its aspects.
The Society will work with the community to further promote and encourage community participation in horticultural events in the area.
All persons interested in the cultivation of Begonias shall be eligible for membership of the Society, and, on payment of the annual subscription, shall become members of the Society with the privilege of taking part in lectures, meetings, debates of voting, and of admission to and competing at the Society's shows. A member whose subscription is in arrears shall not be entitled to vote or exercise any right or privilege of a member.
4. OFFICE BEARERS
The Office Bearers shall consist of President, Vice President, Secretary and Treasurer. A quorum shall consist of three members.
The election of Office Bearers shall take place at the Annual General Meeting. They shall retire annually but be eligible for immediate re-election.
In the event of equality of voting, the President shall always have a second or casting vote.
The financial year of the Society shall end on 31st October and the annual subscription shall become due on 1st of November each year. The amount of this subscription shall be considered at each Annual general Meeting, and shall be fixed in the light of the financial statement.
The funds of the Society shall from time to time be lodged in an account agreed by the committee and shall only be withdrawn on the signature of two of the Executive Committee.
The Office Bearers shall cause true accounts to be kept of the property of the Society, sums of money received and expended, and the matters in respect of which receipt and expenditure take place, and all credits and liabilities of the Society. The Office Bearers shall lay before the Society at the Annual General Meeting a report of the work and progress and a statement of the income and expenditure for the past year duly examined.
An independent examiner shall be appointed at each Annual General Meeting.
All trophies, books, papers and other property concerning the Society's business and transactions in the hands of any official shall belong to and be the absolute property of the Society.
6. ANNUAL GENERAL MEETING
The Annual General Meeting of the Society shall be held not later than 30th November of each year. The notice of time and place of holding the Annual general Meeting and the particulars of the business to be transacted shall be sent to each member at least seven days before the date of the meeting.
7. EXTRA-ORDINARY GENERAL MEETING
An Extra-ordinary General Meeting shall be called when the executive committee deem it necessary, or when a requisition has been presented to the Secretary signed by at least six members.
The date of such a meeting shall be fixed by the executive committee and in the case of a requisition, not more than 21 days after the requisition has been lodged with the Secretary. The agenda of such a meeting will be limited to the matter under discussion.
The Office Bearers shall have power to make such regulations for carrying into effect the laws of the Society, and for the general management of its affairs as circumstances shall from time to time in their opinion render necessary.
An Exhibition will be held annually. The venue of the show may be changed every year,the place, the date, the classes and the prizes and trophies awarded to be fixed at The Annual General Meeting of the Society.
On a majority vote of its members, the Society may join with any other horticultural society, body or corporation in holding its annual show or shows.
In the event of the Society becoming defunct, the permanent trophies are to be returned to the donors.
Any assets that remain after settling the Society's debts and liabilities must be given to or transferred to one or more other charitable organisations with similar aims to the Society.
ALTERATIONS TO THE CONSTITUTION
Any alteration to the Constitution of the Society can be considered only at the Annual General Meeting, and notice in writing must be in the hands of the Secretary fourteen days prior to the meeting.
Certified as a true copy of the Constitution of the East of Scotland Begonia Society approved at a General Meeting on
Name William Nellies. Name Matthew Stobbs
Address 30 Myers Road. Address 17 Lomond Crescent.
Signature William Nellies. Signature Matthew Stobbs
Office held President Office held Secretary
Please note that the signatures above are for illustration purposes only, they are not genuine signatures.